Privacy Policy

01 Information We Collect

Depending on how you interact with the website, you may voluntarily provide information such as:

• Your name and contact details.
• Email address and telephone number.
• City or location information provided through a form.
• Organisation or institutional information where relevant.
• Information included in messages, enquiries or applications.
• Other information you voluntarily choose to submit.

We may also receive basic technical information that is automatically made available by your browser or device when accessing a website. Such information may include general browser, device or connection information.

02 How We Use Information

Information submitted through the website may be used for legitimate organisational purposes, including:

• Responding to enquiries and requests.
• Processing volunteer applications.
• Reviewing collaboration or partnership enquiries.
• Communicating with individuals regarding their submission.
• Managing and improving our website and online services.
• Maintaining appropriate organisational records.
• Protecting the security and integrity of our website.

We do not intend to use personal information for purposes that are materially different from the purpose for which it was provided without an appropriate basis to do so.

03 Information Sharing

ASWF does not intend to sell personal information submitted through this website.

Information may be accessed or shared where reasonably necessary to operate the website, respond to requests, provide relevant services, comply with applicable law, protect rights and safety, or address security or technical requirements.

Where external technology or service providers are used to support website functionality, information may be processed by those providers only as necessary for the relevant service or technical purpose.

04 Website Forms

Certain sections of the ASWF website may allow visitors to submit information, including volunteer applications, collaboration enquiries and other communications.

When you submit a form, please provide information that is accurate and appropriate for the stated purpose of the form. Avoid submitting passwords, payment-card information, government identification documents or other highly sensitive information unless specifically requested through an appropriate and secure process.

05 Data Security

We take reasonable measures to protect information submitted through our website against unauthorised access, misuse, alteration or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure. Visitors should therefore understand that information transmitted online carries some inherent security risk.

06 Data Retention

Personal information may be retained for as long as reasonably necessary to fulfil the purpose for which it was collected, maintain legitimate organisational records, resolve enquiries, meet legal or regulatory requirements, or protect our rights and interests.

When information is no longer reasonably required, we may delete, anonymise or otherwise dispose of it in accordance with applicable requirements and our operational practices.

07 Your Rights

Depending on applicable law, you may have rights regarding personal information that we hold about you. These may include requesting access to, correction of, or deletion of certain personal information.

If you would like to make a privacy-related request, please contact us using the details provided at the end of this policy. We may need sufficient information to verify and properly process the request.

08 Third-Party Links

Our website may contain links to external websites, platforms or resources operated by third parties.

ASWF is not responsible for the privacy practices, content, security or policies of external websites. We encourage visitors to review the privacy policy of any third-party website before providing personal information.

09 Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our website, organisational practices, technology or applicable requirements.

Any updated version will be published on this page with a revised “Last updated” date.

10 Contact Us

If you have questions, concerns or requests relating to this Privacy Policy or the handling of information through the ASWF website, you may contact us using the details below.